Privacy Policy

This Privacy Policy explains how personal data submitted through the contact form available on ruiguimaraes.net is processed.

Personal data is processed transparently, limited to the purposes described in this policy and in accordance with applicable data protection legislation.

Last updated: 1 August 2026.

1. Data controller

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The data controller responsible for personal data collected through this website is Rui Guimarães.

Website:

https://www.ruiguimaraes.net/

For privacy-related questions or to exercise your rights, use the form available on the Contact page.

2. Personal data collected

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The contact form may collect:

• Name;
• Email address;
• Company or organisation, when provided;
• Telephone number, when provided;
• Selected subject;
• Message content;
• IP address;
• Submission date and time;
• Basic browser information, including User-Agent, Referrer and accepted browser language.

Passwords, tokens, private keys, access credentials or other confidential information are not requested.

Users must not submit sensitive or confidential information through the form.

3. Purposes of processing

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Data is processed exclusively to:

• receive and assess requests submitted through the form;
• respond to questions, information requests or contact proposals;
• assess requests related to services, projects or technical challenges;
• take pre-contractual steps requested by the user;
• prevent abuse, spam and misuse of the form;
• ensure the security and technical operation of the website.

Data is not used for:

• newsletters;
• behavioural advertising;
• unsolicited marketing campaigns;
• sale or commercial disclosure of personal data.

4. Legal basis

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Depending on the nature of the request, processing may be based on:

• pre-contractual steps requested by the data subject;
• legitimate interests in responding to contact requests and protecting the website;
• compliance with applicable legal obligations.

The form checkbox confirms that the user has read this Privacy Policy and understands how the data will be used to respond to the request.

5. Data retention

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Data is retained only for as long as necessary to:

• respond to the request;
• manage a potential professional or contractual relationship;
• comply with legal obligations;
• resolve disputes or protect legitimate rights.

Requests that do not result in an ongoing professional or contractual relationship should be deleted when they are no longer required, unless retention is legally required.

6. Recipients and technical providers

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Data submitted through the form is received by the website controller.

Email delivery is processed through the mail infrastructure associated with the support.ruiguimaraes.net domain.

The website and form endpoint are hosted by a hosting provider that may process technical data required for operation, security and maintenance.

Providers that have not been confirmed in the project are not named.

The policy does not claim that all data remains exclusively in Portugal or the European Union unless this has been verified.

7. Security

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Technical and organisational measures are used to protect data submitted through the form, including:

• HTTPS;
• field validation and sanitisation;
• authenticated SMTP delivery;
• abuse and spam protection;
• rate limiting;
• SMTP credentials stored outside the public website root.

No Internet-connected system can guarantee absolute security.

8. Data subject rights

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Under applicable data protection legislation, users may request:

• access;
• rectification;
• erasure;
• restriction of processing;
• objection;
• portability, where applicable.

To exercise these rights, use the Contact page and clearly state that the request concerns personal data protection.

Users also have the right to lodge a complaint with the Portuguese Data Protection Authority.

9. Cookies and local storage

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The contact form does not use cookies, localStorage or persistent browser storage to retain submitted form content.

This policy only states what is confirmed by the current implementation.

10. External links

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The website may contain links to external websites and services.

This Privacy Policy applies only to processing carried out on ruiguimaraes.net and does not cover the privacy practices of external websites.

11. Changes to this policy

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This Privacy Policy may be updated to reflect technical, legal or operational changes.

The last updated date must remain visible near the beginning of the page.